Imonggo User Manual
Back to Imonggo
  • Welcome to Imonggo
  • Getting Started
    • Logging In
    • Adding New Products
    • Making Your First Sale
    • Viewing Dashboard
    • Viewing Sales Report
  • Frequently Asked Questions
    • How do I change my password?
    • What are the different user roles?
    • Why do I have trouble logging in?
    • Why didn't I receive a confirmation email?
    • Can I use Imonggo to handle fast food or a restaurant business?
    • Can I use Imonggo for a mail order business?
    • How do I handle consignment sales?
    • Does Imonggo support serial number?
    • Does Imonggo support other languages?
    • Does Imonggo support multiple users?
    • Why are stock numbers sorted alphabetically rather than numerically?
    • Can I download Imonggo?
    • How do I change the transaction time?
    • How to display or compute change at the store?
    • How do I increase quantity on-hand?
    • Does Imonggo support multiple branches or locations?
    • Is Imonggo an e-commerce or shopping cart system?
    • Does Imonggo support seasonal business?
  • The Basics
    • Creating a Customer and Customer Group
    • Adding Items to an Order
    • Adding a Discount
    • Adding a customer to an Order
    • Adding Email upon Checkout
    • Setting up Promotions
    • Creating Suppliers
    • Creating and Approving Purchase Orders
    • Receiving Shipment from Supplier
    • Making Inventory Adjustments
    • Running Physical Count
    • Viewing Inventory Data
    • Accepting Returns
    • Setting up POS to Run Offline
    • Setting up your Printer with Imonggo
    • Modifying your invoice print out and using your local language
    • Changing your Password
    • Adding Custom Payment Types
    • Make a Layaway
    • Creating additional users, setting roles and restrictions
  • Reporting Features
    • Sales Dashboard
    • Sales Report
    • Products
    • Customers
    • Discount
    • Salesman
    • Payments
    • Deposits Collected
    • Points
    • Tax
    • Readings
  • Advanced Topics
    • Creating an E-commerce Store
    • Setting Up the Store
    • Utilizing Zones and Taxes Rates
    • Setting up Shipping
    • Batch Upload using Data Manager
    • Using Product Kits
    • Using Product Composition
    • Uploading Products, Updating Prices, Stock Quantity in Batch
    • Uploading Customers and Gift Certificates in Batch
    • Downloading Store's Data
    • Printing Barcodes and Price Tags
    • Setting Up Currency Symbol
    • Setting Up Tax Rates
    • Setting up a Loyalty Program
    • Using WorldPay Terminal with Imonggo
    • Using Dymo Label Printer
    • Connecting Imonggo to Shopify
    • Manage your Imonggo Subscriptions
    • Branch Pricing
    • Accepting Credit Card Payments with Stripe
    • Product Variants
    • Selling with Intermittent Internet
    • Connecting To Xero
  • Imonggo Companion Apps
    • Imonggo iPad
      • Getting Started with Imonggo for iPad
      • How to setup your Tax Settings on iPad
      • How to apply discounts
      • How to set up a printer for your iPad
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  1. The Basics

Creating and Approving Purchase Orders

The purchase order document indicates the items, quantities, and agreed prices of the products or services issued by the buyer to the seller.

PreviousCreating SuppliersNextReceiving Shipment from Supplier

Last updated 2 years ago

Step 1:

Go to Stockroom > Purchase Order and select Create Purchase Order button.

Step 2:

The next page will let you record the transaction. To choose an item, scan the barcode or enter the stock number on the search field above to add the product to the list.

Step 3:

Or you can find the item from the product list panel on the right side of the screen.

Step 4:

Once you add the product to the transaction, you can change the following:

  • Cost – The cost shown here is the reference cost (the cost you entered when you created the item). You can edit this to reflect the supplier price.

  • Quantity – You should enter how many of the items have been bought from your supplier.

  • Discount – If the supplier gave you a discount, you may input it here.

Step 5:

Fill up other important information before clicking the DONE button.

  • Supplier Name – The name of the supplier who will sell you the items. This field is required.

  • Target Delivery Date – The date when you expect the items are to be delivered. This field is required.

  • Reference – Enter here any reference number that you have (for example, if you have a matching physical document for this transaction). This field is optional.

  • Remarks – Enter any notes you have for this transaction. This field is optional.

Step 6:

Once you finalize all the details, click the DONE button to create a pending P.O document. You should see the pending purchase order on the list.

Step 1:

Click on a pending purchase order to open it. Review the contents and just click the Approve button.

Step 2:

On the next screen, the approver can edit the contents of the purchase order before clicking the Approve button again.

Step 3:

You should then see the purchase order listed as Approved.

Step 4:

When it is time to receive the purchase order, just open it and click the Receive button.

Step 5:

Then enter the actual received quantity and click the Accept button.

Step 6:

You should then see the purchase order listed as Received.

Ideally, another person should review and approve the purchase order, and not also the one that created it.